Registrations

• What types of services can be registered on myPath?
  
• myPath welcomes services catered to bachelor, master, doctoral students, and postdocs, including counselling and mentoring sessions, funding, infrastructure, manuals and guidelines, and online platforms. These services are intended to help students in the development of their competencies. We exceptionally accept offers aimed at postdocs when these educational offers are also available to students.
• How many services can I register on myPath?
  You may register as many services as you would like, as there is no limit.
• Which information about the service will I be asked to provide?
  In the registration form, you will be asked to describe your service, to define the target audience of the service, and to share information about your organisation. Specifically, you will be asked to specify the type of service you offer, where it is offered (online/on-site), how it can be accessed (website), and in which language it is offered. You will also be asked to describe the service in a brief abstract, which users can read when browsing through the educational offers on the homepage – this abstract should be short and catchy. You can describe your offer in detail (e.g., its format and content) in the Content section. Additionally, please describe the expected learning objectives for your audience (what will your audience know more or be able to do because of your service, or which attitude your audience can develop because of having used your service). The learning objectives are pivotal to help your audience adjust their expectations concerning how your offer can support their competence development or work. Ideal learning objectives should be reflected in the (educational) activities of the service. These objectives are also linked to the competencies that participants can develop thanks to your educational offer. You must select a minimum of one competency, to a maximum of five in order to register your service. Finally, you will be asked to provide information about your organisation. Specifically: who organises the service, a contact email address for enquiries from prospective users, and a contact person (email address) for any correspondence with the myPath administrators. In a comment field, you can leave any further information (e.g., requirements, restrictions) for prospective participants.
• What is the abstract about?
  The abstract describes briefly what the service is about. A good abstract should be brief and catchy. The abstract will appear on the homepage when a user browses through the educational offers and should invite a user to click on your service for further details.
• What are learning objectives?
  In the learning objectives section, you should indicate how your service will benefit the participants. Try to describe what every participant will know (more) or be able to do or value thanks to the specific service you provide. Learning objectives should be supported by specific activities related to your service and should be reflected in the competencies listed for the service. You can find here how to formulate competence-oriented learning objectives.
• What are the competencies related to the service?
  Each entry on myPath is linked to a minimum of one and a maximum of five competencies, which participants can develop by using or participating in specific educational offers. Competencies are used as search filters to help students find suitable offers to support their studies (and postdocs to find offers to support their work).
• What does the content section describe?
  The content section tells prospective participants more about what happens during the service, for example, by providing them with the specific syllabus or format planned for the service or criteria for using a service. This information is not mandatory.
• What does target audience mean?
  The target audience section displays for whom the service is offered. Services can be offered to bachelor students, master students, or doctoral students. You can further tailor the promotion of your service by indicating specific degree programmes or semesters of enrolment for the desired participants. Be aware that postdocs are not the focus target group of myPath. We accept educational offers aimed at postdocs, if they are also available to any of the other target groups.
• What is included in the comment field?
  In the comment field, you can add specific notes about requirements or pre-assignments for the participants. This information is not mandatory.
• In which language should I provide the information about the service?
  If your service is available in both German and English, you will need to provide information about it in both languages. If your service is available in only one language, you should provide information about your service in that language. Note that the language of your service is not dependent on the language of the website navigation. This means that prospective participants will always be able to find your educational offers, regardless of the language they choose to navigate the platform in. However, if you offer a service only in German, and a prospective participant selects “English” from the language filter menu, your service will not be displayed to them on the homepage.

• Who can register services on myPath?
  Only members of ETH Zurich (employees and students with editing rights) can register services on myPath. To register services, organisers must have a free, active profile on myPath, which is based on the SWITCH AAI-Edu-ID account. See the login page to learn how to log in on myPath.
• Can I share editing rights for services I submit?
  Yes. You can share editing rights with your colleagues if you want. These colleagues must have an active myPath profile and should be listed in your managing group on myPath. Have a look at the “Managing group” section for further information.
• When can I register services on myPath?
  You can register services on myPath once a year, from 1 September to 30 November, for the following year.
• How can I register services on myPath?
  To register services on myPath, click on the button “Add Service”. You will be redirected to the registration form for a new service. You will be asked to log in first if you are not yet logged in on myPath. Be aware that you should have an active myPath profile before initiating a registration process (see how to log in on myPath on the Login page. If you are on the “Manage my Entries” page, on your profile, click on the top-right button “+ Register”, then on “Add Service”.
• What happens after I have registered a service?
  The myPath administrators will revise your service application from 1 December to 14 December. In this period, you will be notified of the result of this process: your service can be accepted for publication, conditionally accepted, or rejected. Further details about these statuses can be find in the “Managing services” section.
• When will services be published on myPath?
  Services will be published on 15 December of the year prior to the offer. You will be notified on myPath when your entry is accepted for publication. You will see the updated status of your application also on the “Manage my Entries” page, available to you after logging in on myPath.
• Can registration applications be rejected?
  Yes. Registration applications are rejected if you provide incomplete or faulty information or submit any offensive, denigrating or discriminating content. Registration applications are also rejected if ETH members or partners do not offer them or do not address any of the target audiences at ETH Zurich (bachelor students, master students, doctoral students, or postdocs).
• Can further revisions be requested for registration applications?
  Yes. During the revision period, the myPath administrators can ask you to modify your entry or provide additional information concerning your service application to ensure a better fit of the content on myPath within the deadline indicated (in the first weeks of December). For this reason, in the registration form, you will be asked to indicate the email address of a contact person.
• Who accepts or rejects the applications?
  The myPath administrators are responsible for revising entries submitted for publication on myPath. The revision of services takes place from 1 December to 14 December.
• How does a managing group work?
  A managing group is a group of members with an active myPath profile who share editing rights for one or more entries on the platform. Managing group members can be affiliated with a different team at ETH or be part of multiple managing groups. Organisers can submit their request for creating a managing group via the platform (Settings/Groups/Create a new group section). They can manage group membership for themselves and others by requesting to add (or remove) contacts to or from an existing group list by clicking on a specific managing group, of which they are members, on the Groups/View my groups section (after clicking “view”). A user will be notified to join a new or existing managing group and can ultimately decide whether to accept or decline the invitation. The user will also be notified in the case of removal from a managing group. In this way, each group can adjust its composition over time, ensuring continued access to educational offers in case of internal turnover. Colleagues who do not yet have a profile on myPath will receive an email notification to enter myPath and join a managing group. The managing groups are accessible to organisers upon login, on the Settings page (Groups/View my groups section). Members of a managing group have access to all the entries (services and extracurricular activities) that have ever been registered by members of the same group on myPath. These entries can also be used as templates for registering new educational offers.

• How can I visualise the status of my service registrations?
  You can visualise the status of your services directly on myPath (on the Manage my Entries page) after logging in with your ETH credentials.
• What does “Status: Submitted” mean?
  The status “Submitted” indicates that the portal has successfully received your registration application but that the revision process for it has not started yet.
• What does “Status: Conditionally accepted” mean?
  You are almost there! The status “Conditionally accepted” indicates that all the main information concerning your service has been revised and has been evaluated as appropriate for publication on myPath. However, the reviewer requires additional information or modifications to ensure a better fit of the content on myPath within the deadline indicated (in the first weeks of December). You will have the chance to submit some additional information or make minor modifications to the content provided, in order to ensure a better fit of your activity on the portal.
• What does “Status: Re-submitted” mean?
  The status “Re-submitted” indicates that the portal has successfully received your revised registration application for which you were asked to submit further information or revise the content after receiving a conditional acceptance from myPath. The myPath administrators will check your application further to finalise the revision process.
• What does “Status: Re-scheduled” mean?
  The status “Re-scheduled” indicates that the portal has successfully received your request to register a service for another year. No further input is required during the current revision process. You will be able to revise your offer during the registration phase for the year you have indicated. myPath will remind you when the registration phase will open.
• What does “Status: Rejected” mean?
  The status “Rejected” indicates that your registration application has been rejected. A brief written explanation of the reasons for the rejection accompanies the rejection. For example, registration applications are rejected if you provide incomplete or faulty information or submit any offensive, denigrating or discriminating content. Registration applications are also rejected if they refer to services that are not offered by ETH members or their partners or do not address any of the target audiences at ETH Zurich (bachelor students, master students, doctoral students, or postdocs).
• What does “Status: Accepted” mean?
  Congratulations! The status “Accepted” means that your registration request has been accepted for publication on myPath for the coming year. Your activity goes live on myPath starting from 15 December.
• What does “Status: Active” mean?
  The status “Active” means that your activity is live and can be searched on the myPath homepage.
• What does “Status: Inactive” mean?
  The status “Inactive” means that your service, which was previously accepted for publication on myPath, is no longer displayed in the catalogue. However, you can request to re-submit the same service in the future when the next registration process opens. During the next registration period, you can also modify the content of the service.
• What happens after my service has been accepted?
  If your service has been accepted, myPath will publish it on the homepage on 15 December. The service will stay published until 31 December of the following year.
• Can I update the information on a service that has been accepted?
  Yes. You can only make minor changes to the service information after the publication in the myPath catalogue. Minor changes may refer to the image, abstract, content, target audience, contact person for prospective participants, location, service URL or organiser URL. However, we recommend that you indicate any further relevant information for prospective participants to the myPath organisers at mypath@ethz.ch.
• Can I update the information concerning a service that has been “conditionally accepted”?
  Yes, you are required to update the information concerning a service that has been “conditionally accepted”. You will have a week to submit some additional information or make minor modifications to the content provided, in order to ensure a better fit of your activity on the portal. Further revisions take place in the first two weeks of December.
• Can I submit information concerning a service that has been “rejected” again?
  You can submit a registration application for a service that has been “rejected” only if the cause of rejection does not include any of the following reasons:
  - submission of incomplete or faulty information;
  - submission of offensive, denigrating or discriminating content;
  - submission concerning a curricular or extracurricular activity;
  - submission concerning a service that is no longer offered;
  - submission concerning a service that it is not offered all year round;
  - submission concerning a service that is not offered by ETH members or their partners;
  - submission concerning a service that does not address any of the myPath target audiences at ETH Zurich (bachelor students, master students, and doctoral students).

• What types of activities can be registered on myPath?
  myPath welcomes extracurricular activities catering to bachelor, master, doctoral students, and postdocs, including workshops, self-paced training, summer and winter schools, student projects, and many others. These activities should help the students in the development of their competencies and postdocs in supporting their work.
• How many activities can I register on myPath?
  You can register as many extracurricular activities as you would like, as there is no limit.
• Which information about the activities will I be asked to provide?
  When filling out the registration form, you will need to provide detailed information about your activity. This includes a description of the activity, the target audience, information on how to enrol, and any communication needs you may have with potential participants. You can choose from a variety of event management message templates to help you communicate with your participants. Additionally, you will need to provide information about your organisation. Concerning the activity, you will be asked to indicate the type of extracurricular activity you offer, where it takes place (online/on-site), when it is offered, how it can be accessed (in case you have a separate website for participant enrolments), and in which language it is offered.
  You will also be asked to describe the activity in a brief abstract, which potential participants can read when browsing through the educational offers on the homepage – this abstract should be short and catchy. You can describe your offer in detail (e.g., its format and content) in the Content section. Additionally, please describe the expected learning objectives for your audience (what will your audience know more or be able to do because of taking part in your extracurricular activity, or which attitude your audience can develop because of having attended your offer). The learning objectives are pivotal to help your audience adjust their expectations about how your offer can support their competence development or work. Ideal learning objectives should be reflected in the (educational) activities of the educational offer. These objectives are also linked to the competencies that participants can develop thanks to your educational offer. You must select a minimum of one competency, to a maximum of five in order to register your activity.
  Regarding the enrolment process, you can decide whether you want prospective participants to register for your activity directly on myPath or, instead, want to redirect them to your website. If the enrolment takes place on myPath, you can set an enrolment period or even a waiting list. You can also set a cancellation deadline by which already registered participants can unenrol from your activity. You can also specify and customise further requests for information or documents from prospective participants that you will need to receive during the enrolment process.
  Finally, you will be asked to provide information about your organisation. Specifically: who organises the activity, a contact email address for enquiries from prospective participants (e.g., an info email address), and a contact person (email address) for any correspondence with the myPath administrators. In a comment field, you can leave any further information (e.g., requirements, restrictions) for prospective participants.
• What is the abstract about?
  The abstract describes briefly what the activity is about. A good abstract should be brief and catchy. The abstract will appear on the homepage when a user browses through the offer and should invite a user to click on the entry further.
• What are learning objectives?
  In the learning objectives section, you should indicate how your activity will benefit the participants. Try to describe what every participant will know (more) or be able to do or value, thanks to the specific extracurricular activity you provide. Learning objectives should be supported by specific teaching material or activities related to your offer and should be reflected in the competencies listed for the activity. You can find here how to formulate competence-oriented learning objectives.
• What are the competencies related to the activities?
  Each entry on myPath is linked to a maximum of 5 competencies, which participants can develop by using or participating in specific educational offers. Competencies are used as search filters to help students find suitable offers to support their studies (and postdocs to find offers to support their work).
• What does the content section describe?
  The content section tells prospective participants more about what happens during the activity, for example, by providing them with the specific syllabus or format planned for the activity. This information is not mandatory.
• What does target audience mean?
  The target audience section displays for whom the activity is offered. Extracurricular activities can be offered to bachelor students, master students, or doctoral students. You can further tailor the promotion of your activity by indicating specific degree programmes or semesters of enrolment for the desired participants. Be aware that postdocs are not the focus target group of myPath. We accept educational offers aimed at postdocs, if they are also available to any of the other target groups.
• What is included in the comment field?
  In the comment field, you can add specific notes about requirements or pre-assignments for the participants. This information is not mandatory.

In which language should I provide the information about the activity?
If your activity is available in both German and English, you will need to provide information about it in both languages. If your activity is available in only one language, you will provide information about it in that language. Note that the language of your activity is not dependent on the language of the website navigation. This means that prospective participants will always be able to find your educational offers, regardless of the language they choose to navigate the platform in. However, if you offer an activity only in German, and a prospective participant selects “English” from the language filter menu, your service will not be displayed to them on the homepage.

• Who can register activities on myPath?
  Only members of ETH Zurich (employees and students with editing rights) can register extracurricular activities for publication on myPath. Organisers must have a free, active profile on myPath based on the SWITCH AAI-Edu-ID account to register activities. See the Login page to learn how to log in on myPath.
• Can I share editing rights for activities I submit?
  Yes. You can share editing rights with your colleagues if you want. These colleagues must have an active myPath profile and should be listed in your managing group on myPath. Have a look at the “Managing group” section for further information.
• When can I register activities on myPath?
  You can register activities for publication on myPath at any moment during the year.
• How can I register extracurricular activities on myPath?
  To register activities on myPath, click on the button “Add Extracurricular Activity”. You will be redirected to the registration form for a new activity. You will be asked to log in first if you are not logged in on myPath. Be aware that you should have an active myPath profile before initiating a registration process (see how to log in on myPath on the Login page).
  If you are on the “Manage my Entries” page, on your profile, click on the top-right button “+ Register”, then on “Add Extracurricular Activity”.
• What happens after I have registered a new extracurricular activity?
  The myPath administrators will revise your activity applications as soon as you have submitted new requests and within a period of two working weeks. In this period, you will be notified of the result of this process: your activity can be accepted for publication, conditionally accepted, or rejected. Further details about these statuses can be found in the “Managing activities” section.
• When will activities be published on myPath?
  Extracurricular activities will be published on the myPath homepage as soon as the revision process is successfully completed. You will be notified on myPath when your entry is accepted for publication. Upon publication, your activity will take the status “active”. You will see the updated status of your application also on the “Manage my Entries” page, available to you after logging in on myPath.
• Can registration applications be rejected?
  Yes. Registration applications are rejected if you provide incomplete or faulty information or submit any offensive, denigrating or discriminating content. Registration applications are also rejected if ETH members or partners do not offer them or do not address any of the target audiences at ETH Zurich (bachelor students, master students, or doctoral students).
• Can further revisions be requested for registration applications?
  Yes. During the revision period, the myPath administrators can ask you to modify your entry or provide additional information concerning your activity application to ensure a better fit of the content on myPath. Your activity cannot be published if the revision process has not been successfully concluded.
• Who accepts or rejects the applications?
  The myPath administrators are responsible for revising entries submitted for publication on myPath. The revision of activities may last up to two working weeks from your submission date. 
• How does a Managing group work?
  A managing group is a group of members with an active myPath profile who share editing rights for one or more entries on the platform. Managing group members can be affiliated with a different team at ETH or be part of multiple managing groups. Organisers can submit their request for creating a managing group via the platform (Settings/Groups/Create a new group section). They can manage group membership for themselves and others by requesting to add (or remove) contacts to or from an existing group list by clicking on a specific managing group, of which they are members, on the My Groups/View my groups section (after clicking “view”). A user will be notified to join a new or existing managing group and can ultimately decide whether to accept or decline the invitation. The user will also be notified in the case of removal from a managing group. In this way, each group can adjust its composition over time, ensuring continued access to educational offers in case of internal turnover. Colleagues who do not yet have a profile on myPath will receive an email notification to enter myPath and join a managing group. The managing groups are accessible to organisers upon login, on the Settings page (Groups/View my groups section). Members of a managing group have access to all the entries (services and extracurricular activities) that have ever been registered by members of the same group on myPath. These entries can also be used as templates for registering new educational offers.

• How can I visualise the status of my activity registrations?
  You can visualise the status of your activities directly on myPath (on the Manage my Entries page) after logging in with your ETH credentials.
• What does “Status: Submitted” mean?
  The status “Submitted” indicates that the portal has successfully received your registration application but that the revision process for it has not started yet.
• What does “Status: Conditionally accepted” mean?
  You are almost there! The status “Conditionally accepted” indicates that all the main information concerning your activity has been revised and has been evaluated as appropriate for publication on myPath. However, the reviewer requires additional information or modifications to ensure a better fit of the content on myPath. You will have the chance to submit some additional information or make minor modifications to the content provided in order to ensure a better fit of your activity on the portal.
• What does “Status: Re-submitted” mean?
  The status “Re-submitted” indicates that the portal has successfully received your revised registration application for which you were asked to submit further information or revise the content after receiving a conditional acceptance from myPath. The myPath administrators will check your application further to finalise the revision process.
• What does “Status: Rejected” mean?
  The status “Rejected” indicates that your registration application has been rejected. A brief written explanation of the reasons for the rejection accompanies the rejection. For example, registration applications are rejected if you provide incomplete or faulty information or submit any offensive, denigrating or discriminating content. Registration applications are also rejected if they refer to extracurricular activities that are not offered by ETH members or their partners or do not address any of the target audiences at ETH Zurich (bachelor students, master students, or doctoral students).
• What does “Status: Accepted” mean?
  Congratulations! The status “Accepted” means that your registration request has been accepted for publication on myPath. Your activity goes live on myPath directly upon acceptance.
• What does “Status: Active” mean?
  The status “Active” means that your activity is live and can be searched on the myPath homepage.
• What does “Status: Inactive” mean?
  The status “Inactive” means that your activity, which was previously accepted for publication on myPath, is no longer displayed on the homepage. You will see this status if an activity is no longer offered as planned or has expired.
• What happens after my activity has been accepted?
  If your activity has been accepted, myPath will publish it on the homepage. The activity will stay online until its end date.
• Can I update the information on an activity that has been accepted?
  No. You can no longer update the information of an activity if it has been accepted for publication on myPath. However, we recommend that you notify the myPath administrators (mypath@ethz.ch) about any last-minute cancellations. Exceptionally, small change requests, for example, related to editing, can be submitted to the myPath administrators at mypath@ethz.ch.
• Can I update the information concerning an activity that has been “conditionally accepted”?
  Yes, you are required to update the information concerning an activity that has been “conditionally accepted”. You will have a week to submit some additional information or make minor modifications to the content provided in order to ensure a better fit of your activity on the portal. The activity cannot be published if you miss making the required changes or do not provide additional information.
• Can I submit information concerning an activity that has been “rejected” again?
  You can submit a registration application for an activity that has been “rejected” only if the cause of rejection does not include any of the following reasons:
  - submission of incomplete or faulty information;
  - submission of offensive, denigrating or discriminating content;
  - submission concerning an activity that is no longer offered;
  - submission concerning an activity that is not offered by ETH members or their partners;
  - submission concerning an activity that does not address any of the myPath target audiences at ETH Zurich (bachelor students, master students, or doctoral students).